Special Circumstances

More info on Special Circumstances

My academic performance has been/will be negatively impacted by special circumstances beyond my control. What are my options?

Depending on what your circumstances are and what you are seeking, you can apply for:

  1. an assignment extension
  2. special consideration
  3. a deferred exam
  4. a supplementary assessment
  5. withdrawal without academic and/or financial penalty

 

Assignment extension

Consider this option if you cannot submit your assignment on time due to special circumstances and need extra time to work on your assignment. Special circumstances include:

  • health conditions
  • family or personal circumstances
  • employment-related circumstances 
  • unavoidable commitments.

You must apply for an extension on or before the assignment due date. 

 

Special consideration

Consider applying for special consideration if you have submitted – or plan to submit – your assignment on the due date but feel that your special circumstances reduced the quality of your work. If approved, QUT can choose to:

  • reconsider the final unit grade. But be careful, reconsideration of you grade does not guarantee an increase of your grade. QUT may choose to leave your grade unaltered after reconsidering it.  
  • issue an alternative or additional assessment item.
  • re-weigh your assessment. Let’s say you have a 20% assignment, 20% quiz and a 60% exam, but special circumstances impacted your performance in the assignment. QUT may reduce the weight of the assignment to 0% and increase the quiz to 40%.
  • give you a late assignment extension. This outcome is only relied on where a student fails to submit an extension application on time due to extenuating circumstances.

Unlike assignment extensions, special consideration only applies to students who are experiencing:

  • Health issues, except for minor illnesses that only lasted 1-2 weeks and occurred a week (or more) before the assessment due date; and
  • Personal/family circumstances.

You must apply on or within 3 days of the assessment due date.

 

Deferred exam

Consider applying for a deferred exam if you are physically unable to attend your exam due to special circumstances and would like to sit your exam at a later date. You must apply on or within 3 days of your exam.

Also keep in mind that:

  1. You cannot defer an already deferred exam. If you extenuating circumstance are present the day of your deferred exam, attempt your exam where you are able to and apply for special consideration.
  2. You cannot defer your exam if you attended it, regardless if you left early or not. The most you can do in this scenario is apply for special consideration.

 

Supplementary Assessment

Consider applying for supplementary assessment (’supps’) if:

  1. you failed a unit with a grade of 3; and

  2. you would like a second chance at passing the unit; and

  3. this unit is not designated unit; and

  4. this unit is:

    1. one of your final 8 units (for students in a degree that is 3 years or more fulltime); or

    2. one of your final 4 units (for students in a degree that is less than 3 years fulltime).

Note that you do not have an unlimited number of supps:

  • for students completing a degree that is 3 or more years fulltime, you can complete 2 supps if you fail one of your final 8 units with a grade of 3.  
  • for students completing a degree that is less than 3 years fulltime, you can complete 1 supps if you fail one of your final 4 units with a grade of 3.  

You have 5 days to apply for a supp, counting from the day final grades are released for the unit.

 

Withdrawal without academic and/or financial penalty

Consider applying for withdrawal without academic and/or financial penalty if your special circumstances

  1. caused you to fail a unit; or
  2. forced you to withdraw from a unit after the census date; and you would like QUT to
  3. wipe the fail grade from my academic record; and/or
  4. waive any obligations to pay the unit’s tuition fees.

You must provide independent supporting documentation to prove to QUT that:

  1. you failed the unit/s because of special circumstances that begun/worsened on or after the relevant census date. These circumstances must have:

    1. made its full impact on your academic performance or after the relevant census date for that teaching period;

    2. made it impracticable for you to complete the unit that semester

    3. been beyond your control; and

    4. been severe, uncommon and abnormal for you.

  2. your performance in the unit up until your special circumstances began/worsened was satisfactory.

You have 12 months to submit this application, counting from day you completed or withdrew from the unit.