Elections Info & Timeline

help make QUT a better place for students

The Annual QUT Guild Elections are right around the corner, and we are seeking nominations for Student Representative Council (SRC) Positions starting on the 12th of September 2022.


If you are someone who cares about QUT students, wants to be more involved in campus life, and is motivated to see real and impactful changes on campus, this is the perfect opportunity for you.

Nominations (OPEN 12 SEPTEMBER)

Available Positions

 

Student Representative Council (SRC):

President

As President, you are responsible for setting the strategic direction of the QUT Student Guild for the duration of your term, in accordance with the Constitution and Regulations. You are the face and chief spokesperson of the Guild regarding liaising with the Board of Directors, QUT, our members and the general public.

 

In your role you will act in the interest of the Guilds members, QUT Students, and be responsible for the coordination of all Guild activities, campaigns and services in the interest of QUT Students. Among other duties, you will ensure that the Student Representative Council fulfil their respective duties as elective officers.


Key Responsibilities:

 

  • Managing day-to-day conflicts which may arise in any workplacen and ensuring the Guild can fulfil its objectives for the given year.
  • Communicating with QUT Administration regarding all Guild related matters.
  • Communicating with Students regarding any issues they are having on campus and developing strategies to get a desirable outcome for them alongside the SRC.
  • Representing the rights and interests of all students at QUT.
  • Presenting policy and initiatives to relevant university stakeholders.
  • Sitting on high-level university committees.
  • Ensuring that the SRC members sit on all University committees.
  • Delegation of duties to relevant SRC members.
  • Represent the interests of the SRC to the Board of Directors.
  • Supporting the executive with their duties.
  • Working closely with the Treasurer and Secretary regarding the Governance of the Guild to ensure the Guild fulfils its yearly objectives.
  • Ensuring there is Guild representation on all QUT Committees and Boards.
  • Carry out such other duties as from time to time may be prescribed by the SRC or the Executive Committee.
  • be responsible to the SRC, in conjunction with the Vice President (Treasurer), for the formulation and implementation of a budget of projected income and expenditure of the Guild’s funds for the portfolio considering the requirements of the portfolio.

25-35 hours per week

Secretary

As the Secretary, you are responsible for the administrative and support for the QUT Guild. The secretary is responsible for coordinating and facilitating activities and initiatives within the guild. You will be working closely with the president and treasurer to assist with strategies, day to day tasks and effective liaising within the workplace. The secretary is responsible to the entire guild for delivering accurate information, advice, interpretation and application of the regulations and constitution.

 

Key Responsibilities:

  • Executive management of Student Representative Council members. Assessing productive work of the SRC in the workplace.
  • Coordinating the day-to-day administrative operations of the SRC.
  • Managing conflicts within the workplace.
  • Compiling a list of executives and faculty members' contact.
  • Coordinating with the Marketing team and SRC for availability and rostering for guild events, initiatives, and stakeholder events.
  • Responsible for convening and giving notice of meetings of the SRC and the Executive Committee meetings in accordance to the Constitution and Regulations.
  • Preparing meeting agendas of the SRC and the Executive Committees.
  • Advising the SRC of current Guild policies and regulations and maintaining the current Guild policies and regulations.
  • Preparing and keeping reports that may be required in accordance to the Constitution and Regulation.
  • Implementing policies to Guild members and bodies.
  • Ensuring that all administrative action requested by the SRC is attended to.
  • Acting in accordance with the Constitution and Regulations.
  • Managing and preparing the business of the Executive Committee and the SRC ensuring, in conjunction with the President and Vice President (Treasurer).
  • Ensuring that the operations of permanent Guild staff are managed effectively to ensure that the platform of the SRC is delivered.

25-35 hours per week

Treasurer

As the treasurer, you are responsible for the general financial services of the QUT Guild.

 

Key Responsibilities:

  • Chairing the SSAF & Finance committees.
  • Overseeing the expenditure of SSAF in accordance with the SSAF regulations.
  • Implementing the SSAF budget of the Guild.
  • Acting in accordance with the constitution and regulations.
  • Approving SSAF expenditure by the executive.
  • Looking into Grants, sponsorship, etc.

15-20 Hours per week

Welfare Officer

Key Responsibilities:

  • Participating in relevant Guild and SRC committees.
  • Formulating policies relevant to Welfare at QUT Guild.
  • Planning, setting of goals, and strategies for Welfare initiatives, campaigns and events.
  • Representing the Guild and student body to the University community on student welfare and wellbeing issues (through lobbying, internal meetings with universities or both).
  • Monitoring of welfare rights and standards and the provision of services at the Guild and the University and assisting in the development or curate an initiative to help fill the needs in those areas.
  • Maintenance, promotion and communication of welfare information across all campuses
  • Consulting with students on welfare issues and ensuring their concerns are being addressed.
  • Being an active member of the SRC, and when needed assisting other executives with their initiatives.

7 hours per week (80% on campus, 20% off campus role). May increase at peak times throughout semester during O-Week, Guild Week and other events with the university.

Education Officer

Key Responsibilities:

  • Developing any policies and strategies regarding the betterment of education at QUT.
  • Consulting with students on education issues and ensuring their concerns are being addressed
  • Supporting faculty councilors in their roles
  • Creating relationships with faculty members at QUT to improve student learning
  • Monitoring of education rights and standards and the provisions of services at the Guild and QUT, and reporting to the Executive Committee on any changes that are required
  • Chair the Education Subcommittee
  • Carrying out such other duties as from time to time may be prescribed by the SRC or the Executive Committee.

7 hours per week (80% on campus, 20% off campus role). May increase at peak times throughout semester during O-Week, Guild Week and other events with the university.

Engagement Officer

Key Responsibilities:

  • Assisting with policies and strategies to further engage students in their university life.
  • Promoting the actions and activities of all affiliated bodies of the QUT Student Guild.
  • Working in collaboration with the QUT Student Guild, Events Coordinator to facilitate engagement activities.
  • Communicating with Students about the Guild and informing them how to become involved.
  • Creating working relationships with QUT student engagement departments.
  • Carrying out such other duties as from time to time may be prescribed by the SRC or the Executive Committee.

7 hours per week (80% on campus, 20% off campus role). May increase at peak times throughout semester during O-Week, Guild Week and other events with the university.

Clubs and Societies Officer

Key Responsibilities:

  • Assisting with the formulation of all policies relevant to the portfolio; funding, affiliation, constitution reviewal, banking and bookings
  • Planning and setting of goals and strategies for the portfolio; engagement rates, funding success, satisfaction surveys
  • Assisting in and encouraging affiliation of bodies to enable students to access facilities, funding, grants and subsidies etc; funding rounds and resource drives
  • Promoting affiliated bodies across all campuses of the University; working with marketing to promote events and talking to university about club events on campus
  • Ensuring affiliated bodies are aware of, and follow, the Constitution, Regulations and the Guild's policies; clubs abide by 70/30 students, code of conduct
  • Acting in accordance with the Constitution and the Regulations; and equitable allocation of funds and transparent processes
  • Chair of the Clubs & Societies Committee
  • Carrying out such other duties as from time to time may be prescribed by the SRC or the Executive Committee.
  • Maintaining the x-block storage space

7 hours per week (80% on campus, 20% off campus role). May increase at peak times throughout semester during O-Week, Guild Week and other events with the university.

Queer Officer

Key Responsibilities:

  • Assisting with the formulation of all policies relevant to the portfolio
  • Encouraging and promoting LGBTQIA+ services of the Guild across all campuses of the university
  • High level supporting of Queer Collective
  • Monitoring any Guild, QUT, or wider policies to ensure the rights and interests of LGBTQIA+ students are represented and protected.
  • Assisting with planning, setting of goals, and strategies for Queer initiatives, campaigns and events
  • Ensuring the Guild acts in the best interests of LGBTQIA+ students in all its dealings
  • Advising the Executive Committee of any LGBTQIA+ issues at QUT that will need to be addressed
  • Communicating with LBGTQIA+ students about their experiences at QUT and advocating on their behalf for change and progress at QUT
  • Carrying out such other duties as from time to time may be prescribed by the SRC or the Executive Committee.

7 hours per week (80% on campus, 20% off campus role). May increase at peak times throughout semester during O-Week, Guild Week and other events with the university.

Womens Officer

Key Responsibilities:

  • Assist with the formulation of policies relevant to the portfolio.
  • Sign post students regarding incidents of harassment and discrimination against women at QUT.
  • Participating in all relevant University committees and working parties, including in response to the NSSS survey.
  • High level supporting of Womens Collective
  • Assist with planning, setting of goals, and strategies for Womens initiatives, campaigns and events.
  • Carry out such other duties as from time to time may be prescribed by the SRC or the Executive Committee.
  • Being responsible to the SRC, in conjunction with the Vice President (Treasurer), for the formulation and implementation of a budget of projected income and expenditure of the Guild’s funds for the portfolio considering the requirements of the portfolio.

7 hours per week (80% on campus, 20% off campus role). May increase at peak times throughout semester during O-Week, Guild Week and other events with the university.

Environment Officer

Key Responsibilities:

  • Participating in relevant QUT committees and working parties.
  • Reviewing University Environmental Policy and provide input, advocating for change and further action
  • High level supporting the Environment Collective
  • Planning, setting of goals, and strategies for Environment initiatives, campaigns and events
  • Developing internal policies and procedures for the Guild to become more environmentally friendly and sustainable.
  • Carrying out such other duties as from time to time may be prescribed by the SRC or the Executive Committee.

7 hours per week (80% on campus, 20% off campus role). May increase at peak times throughout semester during O-Week, Guild Week and other events with the university.

Disability Officer

Key Responsibilities:

  • Participating in relevant QUT committees and working parties.
  • Circulating information from the Guild to students who live with a disability, chronic health condition, mental health condition or injury as required.
  • Representing and advocating for the views and interests of students who live with a disability, chronic health condition, mental health condition or injury to the SRC, University and on campus among the student body.
  • Monitoring issues relevant to students who live with a disability, chronic health condition, mental health condition or injury both within the guild and university.
  • Advising the executive committee, University and SRC of developments and needs in this area.
  • Providing a high level of support to the Disability Collective.
  • Carrying out such other duties from time to time that may be prescribed by the SRC or Executive Committee

7 hours per week (80% on campus, 20% off campus role). May increase at peak times throughout semester during O-Week, Guild Week and other events with the university.

First Nations Officer

Key Responsibilities:

  • Representing the rights and interests of First Nations students to the SRC and Executive, ensuring that First Nations voices and perspectives are highlighted in the work of the Guild.
  • Assisting in the planning of initiatives, campaigns and events that benefit and represent First Nations students.
  • Collaborating with the Oodgeroo Unit at QUT regarding any strategies and policies that QUT is planning on implementing that will affect First Nations students.
  • Carrying out such other duties from time to time that may be prescribed by the SRC or Executive Committee

7 hours per week (80% on campus, 20% off campus role). May increase at peak times throughout semester during O-Week, Guild Week and other events with the university.

International Students Officer

Key Responsibilities:

  • Communicating with and representing the views of international students to the SRC and Executive Committee.
  • Participating in relevant QUT committees and working parties.
  • Liaising with a wide range of internal and external stakeholders regarding international issues.
  • Assisting with planning initiatives, campaigns and events that benefit and represent international students.
  • Promote the Guild amongst international students
  • Carrying out such other duties that may be prescribed by the SRC or Executive Committee.

7 hours per week (80% on campus, 20% off campus role). May increase at peak times throughout semester during O-Week, Guild Week and other events with the university.

Postgraduate Students Officer

Key Responsibilities:

  • Communicating with and representing the rights and interests of postgraduate students at QUT to the SRC and Executive Committee.
  • Working closely with the Education Officer to better the quality of life and education at QUT for Postgraduate Students.
  • Liaising with postgraduate students to identify unique issues they may face in their studies.
  • Participating in relevant QUT committees and working parties.
  • Carrying out such other duties as from time to time may be prescribed by the SRC or the Executive Committee.

7 hours per week (80% on campus, 20% off campus role). May increase at peak times throughout semester during O-Week, Guild Week and other events with the university.

Faculty Councillors

  • Science Councillor (2 positions) 
  • Engineering Councillor (2 positions) 
  • Business and Law Councillor (2 positions)
  • Creative Industries, Education, and Social Justice Councillor (2 positions)
  • Health Councillor (2 positions)


Councilors shall be responsible for:

  • Representing the views of students enrolled in their faculty to the SRC.
  • Liaising with relevant members of the executive committee regarding issues of students enrolled in their faculty.
  • Circulating information from the guild and promoting the guild and its services amongst students enrolled in their faculty.
  • Monitoring issues of students enrolled in their faculty both within the guild and the university and advising the executive committee and the SRC on developments and needs in this area.
  • Filling any Guild positions on QUT faculty specific boards or committees.
  • Liaising with QUT faculty staff on behalf of the guild and students.
  • Acting in accordance with the constitution and regulations.
  • Carrying out such other duties from time to time that may be prescribed by the SRC.
  • Councilors shall be entitled to use Guild sources that are necessary to enable them to carry out their duties pursuant to the constitution and regulations.

The Board:

  • Student Representative Members (2 positions) 

Media Team:

  • Media Editor(s) (1 role that can be shared between up to 5 people)

National Union of Students (NUS) Delegate:

  • QUT Student Representatives (7 positions available)  

* Please note that The Board and the Media Team are separate from the SRC, therefore, they cannot run on or foster support from an electoral ticket.
 

Visit the Student Representative Council page to read more about our current/previous SRC members, their responsibilties and the projects and initiatives they've been involved in this year.

 

 

Important Dates:

  • Online Town Hall Q&A: 24 Aug 2022 at 6:00 PM (AEST)
  • Nominations Open: 12 Sep 2022 at 9:00 AM (AEST)
  • Nominations Close: 25 Sep 2022 at 6:00 PM (AEST)
  • Nominations Confirmed: 30 Sep 2022 at 5:00 PM (AEST)
  • Compulsory Nominations Briefings: 5 Oct & 6 Oct 2022
  • Campaigning Period:  17 Oct - 21 Oct 2022
  • Online Voting Period: 24 Oct - 27 Oct 2022

Eligibility

Who is Eligible?

Under C21.1 of the QUT Guild Constitution, unless stated otherwise, any QUT Guild member (enrolled student of QUT) is eligible to stand for election, and be democratically elected, to any position on the board, on the Student Representative Council or within the Guild, Subject to R6.3 of the 2022 Guild Election Regulations:

C21.1 Candidates are eligible to nominate for one position only.

  1. A candidate for election to the board is ineligible to stand concurrently for election to any position on the SRC.
  2. A candidate for election to any position on the SRC is ineligible to stand concurrently for election to the board.
  3. A candidate for election to the SRC is eligible to stand for election to one position on the SRC only.
  4. A candidate for election as Women’s Officer must be a woman.
  5. A candidate for election as Queer Officer must be Queer.
  6. A candidate for election as Postgraduate Officer must be a postgraduate student.
  7. A candidate for election as Disability Officer must live with a disability, chronic health condition, mental health condition or injury.
  8. A candidate for election as First Nations Officer must be an Aboriginal or Torres Strait Islander student. 
  9. A candidate for elections as International Officer must be an international Student


Who is not Eligible?

Under C21.2 of the QUT Guild Constitution:

A person is not eligible to be elected or appointed to any position if:

  1. the person has been convicted:
    • i. on indictment; or ii summarily and sentenced to imprisonment, other than in default of payment of a fine; and
    • ii. The rehabilitation period in relation to the conviction has not expired; or
  2. under the Bankruptcy Act 1966 (Cwlth) or the law of an external territory or another country, the person is an undischarged bankrupt; or
  3. the person has executed a deed of arrangement under the Bankruptcy Act 1966 (Cwlth), part X or a corresponding law of an external territory or another country and the terms of the deed have not been fully complied with; or
  4. the person’s creditors have accepted a composition under the Bankruptcy Act 1966 (Cwlth), part X or a corresponding law of an external territory or another country and a final payment has not been made under the composition; or  
  5. the person appears on any Australian register of persons who are disqualified from managing a corporation or being a responsible person for a legal entity or registered charity; or
  6. the person is under the age of 18 years; or
  7. the person has been disqualified by the Electoral Tribunal for breaching the regulations applying to elections and the period in relation to the disqualification has not expired.

How to Nominate

Nominations will be accepted from 9:00 AM Mon 12 Sep 2022 until 6:00 PM Sun 25 Sep 2022. Students have the option to run independently or as part of an electoral ticket. Please see the Election page for nomination forms.

Voting

Voting will occur electronically during Week 13 of QUT’s Semester 2 Teaching Period 2022.

The polls will open at 9:00 AM Monday 24 Oct 2022 and will close at 11:59 PM Thursday 27 Oct 2022

OFFICIAL DECLARATIONS

Please see Official Declaration - Schedule Eight of the October 2020 QUT Guild Elections.

Please see Official Declaration - Schedule Eight of the 2020 QUT Guild Elections.

Please see Official Declaration - Schedule Eight of the 2019 QUT Guild Elections.

Please see Official Declaration - Schedule Eight of the 2020 QUT Guild Re-Election.