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Grade Reviews & Academic Rulings

Reviewing your final grade

You have the right to know how you’re doing in each subject. If you’re unhappy with your grade or suspect you’ve been graded incorrectly, you can initiate a grade review.

If you need assistance with this, our Academic Advocacy Officers are here to provide advice on QUT’s Review of Grades Policy and guide you through this process.

How to ask for a grade review

There are some rules about when you can ask for a review, so make sure to check them out in QUT’s Review of Grades policy. Unfortunately, you can’t request a review for individual assignments or tests.

Before you ask for a review, make sure you know:

  • What feedback you got on your assignments
  • The marks you got for each assignment and how much they count toward your final grade

There are three stages of grade review:

Stage 1: Informal consultation with unit coordinator

If you’re not happy with your final grade, get in contact with your unit coordinator. They can help explain your grade and address your concerns.

Stage 2: Formal review of grade

Stage 3: Review of Grade Appeal

How to write a statement for your application

Whenever you’re applying for a grade review, you will need to provide objective evidence and documents to support your claim.

Below are some common statements that we see in applications where QUT is unlikely to progress to a grade review.

One of my assignments wasn’t marked when it should have been.”

You might have had trouble submitting your assignment by the due date or mistakenly submitted a broken link. Whatever the reason might be, it is best to refrain from mentioning this in a formal grade review application.

In these cases, it is best to speak to your Unit Coordinator as soon as you realise there is a problem. If you are unable to resolve this directly with your Unit Coordinator, book an appointment with QUT Guild Advocacy so we can try and help you!

I was so close to receiving a higher mark!

“I put so much effort into the assessment, so I believe I deserved a higher grade.” 

“I only got this mark because I overloaded units this semester and did 5 units, instead of my usual 4 units.” 

“I didn’t do as well as I would have liked because of special circumstances (e.g. health issues, personal issues, etc…) that impacted my assessment.” 

“I had a lot of issues with the learning outcomes or the method of assessment”. 

“My friend did the same thing in the assignment as me, but they passed, and I didn’t!

“I only failed this assignment as a penalty for misconduct, but I think this is unfair and harsh”. 

Review of Academic Ruling

Application:

The outcomes of the following matters are considered academic rulings:

  1. advanced standing applications;
  2. recognition of prior learning (RPL) applications;
  3. amendment of enrolment program (including unit substitution, overload requests and refusal to allow enrolment);
  4. requisite waivers
  5. leave of absence student
  6. academic concession applications:
    1. special consideration; and
    2. deferred examination
    3. assignment extension
  7. supplementary assessment;
  8. outbound cross-institutional requests; and
  9. course completion requirements

If you disagree with the outcome of the decision, you must first request further information on the basis and implications of the ruling from the faculty.  If you still believe that an error has occurred or that the ruling is unjust, only then can you apply for a Review of Academic Ruling.

Please note that a review may lead to no change or to either a less favourable or more favourable outcome.

Requests must be submitted within 5 working days of the date of the outcome of the ruling you are wanting to appeal. The application must include a written submission which is supported by documented evidence of why you believe an error has been made or why the ruling is unjust.

Please note that where there are processes already in place to review a decision, then a Review of Academic Ruling will not be appropriate, such as:

  1. review of grades;
  2. admission decisions;
  3. academic progress (probation and exclusion including exceeding maximum time limits for completion of an award course);
  4. failure to maintain academic integrity (academic misconduct issues); and
  5. withdrawal without financial or academic penalty outcomes.

It is expected that you will be advised of the decision within 20 working days and that the ruled outcome is final within the University, unless you believe there has been a

The full policy can be found here in the Manual of Policies and Procedures, Review of Academic Rulings Policy, Section 2